Convention Manager Job Announcement

JOB ANNOUNCEMENT

Convention Manager for the African Methodist Episcopal Zion Church

AME Zion Corporate Headquarters, Charlotte, NC 28269

The mission of The African Methodist Episcopal Zion Church is to increase our love for God and to help meet the needs of humankind by “Loving God with all our heart, with all our soul, and with our entire mind, and to love our neighbor as ourselves.”

Summary of Position: The General Conference of the African Methodist Episcopal Zion (AMEZ) Church directs that there shall be a Convention Manager. The Convention Manager is responsible for all aspects of Conferences, Meetings, and Events under the guidance of the Chief Financial Officer (CFO) and is amenable to the Connectional Budget Board.

Essential Duties and Responsibilities:

• Finalizes the negotiations of contract venues for space, services, and catering to support assigned meetings and conferences.
• Compiles a list of prospective event venues, conducts venue visits with the sponsoring departments, e.g., the Board of Bishops, Lay Council, Women’s Home and Overseas Missionary Society (WH&OMS), the Christian Education Department (CED), and the International Ministers and Lay Association (IIMLA), and provides guidance on the final selection.
• Shall function as the Liaison between the Site Committee and the various convention sites being considered by the departments.
• Shall provide a detailed analysis of all proposals and present them to the committee of the departments.

• Performs pre-event responsibilities for assigned events, including, but not limited to, producing attendance data for Bishops, General, and Connectional Officers.
• Coordinates follow-up with vendors, hotels, and other venues.
• Manages event marketing to include mass email distribution and postal mail functions.
• Works closely with the team members of the sponsoring departments relative to their meeting/conference needs.
• Provides oversight for effective customer service in such areas as - display/exhibit registration and management; sponsorship sales and fulfillment; post-conference administrative and financial actions; formatting and posting of proceedings, logistics, and other administrative actions required to ensure successful events.
• Performs on-site management in coordination with the sponsoring department of the assigned event and serves as a liaison between the venue support staff and the sponsoring department. This may include registration, attendee/customer service fulfillment, food and beverage delivery, audio-visual services delivery, security, local transportation, sponsorship fulfillment, and display/exhibit delivery.
• As defined by the CFO, performs financial duties which may include, but are not limited to, contributing to developing detailed budgets for the assigned meetings,

• Ensures that events meet legal, safety, and health requirements/regulations, i.e., obtains necessary permits from fire and health departments.
• Coordinates transportation for special guests, attendees, speakers, or other parties.

Required Qualifications and Skills:

• Must have a minimum experience of ten years in a related role within the Meeting and Event Management/Planning Industry.
• Must have Church Meeting planner experience.
• Must be able to exercise good judgment in a variety of situations.
• Must have strong written and verbal communication skills.
• Must have good administrative and organizational skills.
• Must be able to multi-task and work closely with all levels of the organization.
• Must be able to work independently from conception to completion.
• Must be able to work under pressure and oversee various activities.
• Must be able to maintain confidentiality under guidance from the CFO.

Preferred Qualification:

• Must have a working knowledge of the A.M.E. Zion organization.
• Current A.M.E. Zion local church membership is a plus.

Interested Applicants should email their resume to: cfoamez@gmail.com

A reference letter from your current Pastor (and your Bishop, if applicable) must accompany your resume if you are a member of the A.M.E.Z. Church.

Resumes and Reference letter(s) will be accepted electronically only. Preferred file formats: .doc, .docx & PDF

Deadline for Applicant Submission: March 22, 2024